Lesson Setting Printer Priorities
What Ate Printer Priorities? How to Set Printer Priorities
Introduction You may want to configure printer priorities for two printers that print to the
same print device. This configuration guarantees that the printer with the highest priority prints to the print device before the printer with the lower priority.
This is a good strategy if the printer with the lower priority is only available to print during nonbusiness hours and has many documents waiting to print. If you must print to the print device, you can select the printer with the higher print priority, and your print job will move to the top of the print queue.
The information in this lesson presents the skills and knowledge that you need to set printer priorities.
Lesson objectives After completing this lesson, you will be able to:
■ Explain the purpose of printer priorities.
■ Set printing priorities.
What Are Printer Priorities?
Set priorities between printers to prioritize documents that print to the same print device. To do this, create multiple printers pointing to the same print device. Users can then send critical documents to a high-priority printer and documents that are not critical to a low-priority printer. The documents sent to the high-priority printer will print first.
To set priorities between printers, perform the following tasks:
■ Point two or more printers to the same print device (the same port). The port can be either a physical port on the print server or a port that points to a network-interface print device.
■ Set a different priority for each printer that is connected to the print device, and then have different groups of users print to different printers. You can also have users send high-priority documents to the printer with higher priority and low-priority documents to the printer with lower priority.
How to use priorities In the illustration on the slide, Userl sends documents to a printer with the lowest priority of 1, and User2 sends documents to a printer with the highest priority of 99. In this example, User2's documents will print before Userl's documents.
You can expedite documents that must be printed immediately. Documents sent by users with high priority levels can bypass a queue of lower-priority documents waiting to be printed. If two logical printers are associated with the same printer, Windows Server 2003 routes documents with the highest priority level to the printer first.
To use printer priorities, create multiple logical printers for the same printer. Assign each a different priority level, and then create a group of users that corresponds to each printer. For example, users in Groupl might have access rights to a priority 1 printer, users in Group2 might have access rights to a printer with priority 2, and so on.
Introduction
Key tasks
How to Set Printer Priorities
Your instructor wilt demonstrate how to set printer priorities
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Priority 1
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Introduction Printer priorities are often used if two or more printers print to the same print device. Use the following procedure to set printer priorities.
Procedure To set different print priorities for different groups:
1. In Printers and Faxes, right-click the printer you want to set, and then click Properties.
2. In the Properties dialog box, on the Advanced tab, in the Priority box, enter a priority level, where 1 is the lowest level and 99 is the highest.
4. Click Add Printer to add a second logical printer for the same physical printer.
5. On the Advanced tab, in the Priority box, set a priority higher than that of the first logical printer.
Practice: Setting Printer Priorities
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In this practice, you will set printer priorities. Before you begin this practice:
■ Log on to the domain as ComputerName Admin.
■ Review the procedures in this lesson that describe how to perform this task.
Northwind Traders is testing printer priorities that will later be used for scheduling printer availability. You must create two printers that print to LPT2. You will name these printers Printerl and Printer2. Printerl will have a priority of l, and Printer2 will have a priority of 99. You will use the default security for Printerl. You will then remove the Everyone group for Printer2 and grant Print permission to the group DL NWTraders IT Personnel Print for Printer2.
^ Set the priority for Printerl
* Open Printers and Faxes, and create a printer by using the following information:
• Driver: HP LaserJet 5si Printer name: Printerl
• Share name: Printerl
• Shared printer permissions: Grant Print permission to the Authenticated Users group
Printer priority: l
Objective Instructions
Scenario
Practice
^ Set the priority for Printer2
♦ Open Printers and Faxes, and create a printer by using the following information:
♦ Driver: HP LaserJet 5si Printer name: Printer2
♦ Share name: Printer2
♦ Shared printer permis sions:
• Remove the Everyone group
• Grant Print permission to DL NWTraders IT Personnel Print
♦ Printer priority: 99
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